Paper formating instructions, IRIS 37

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Affiliation(s)
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Abstract. This document describes the template for submission to the 37th IRIS Seminar The purpose of this description is to facilitate the publication process for administrative staff, authors, and editors. For example, here is a chapter summary not exceeding 200 words and a few well-chosen key words.
Please do not include names of the authors in the initial submission.

Introduction (18pt, TimesNewRoman)

This document is formatted in accordance with the Tapir formatting guidelines by means of a Microsoft Word style sheet. IRIS authors are requested to use the template described in this document. Each chapter, including all sections and references, should not exceed 6000 words/15 pages. Main body text should use 12 Pt, Times New Roman.

Line spacing should be “Exactly 15pt”. To obtain this “Select All” and then go to linespacing, select “more” and then select “exact” and “15pt”.

Please note that the Tapir requests manuscripts in MS Word that follow this example template.You should include all Tables in the submitted document. One important note, however: Figures/illustrations should NOT be implemented in the Word document, but sent solely in original formats (and NOT extracted from PowerPoint). This is because the loss of data when implemented in Word or PowerPoint. Pictures should be in eps-, pdf-, jpeg- or tif-format. We request authors to avoid adding new styles to the template. If you have very good reasons for violating this request, please write an email to the book editor and describe your suggestion. Please do not use presentation specific layout, e.g., changing font family or font size. Highlighting of short phrases or words in bold or italic is welcome and will be preserved.

Please observe that this document is a template (.dot). You can store it as a template in your templates folder, and use it as a style sheet for several papers or you can convert it to the document (.doc) format. Please submit only .doc files to IRIS.

Detailed instructions (18pt, TimesNewRoman)

Articles not conforming to the rules will run the risk of being returned to the author(s) for re-typing.

Spelling (14pt, TimesNewRoman)

Current English spelling should be used. The Oxford Dictionary for Writers and Editors may be used as a final authority for spelling. Recent issues of the leading journals in the field may serve as a guide to preferred terminology and notation. It is the responsibility of the author(s) that proper English is used. Use professional assistance if necessary.

Common mistake: The text has not even been checked with the word processors’ spell checker. It is not uncommon for the production team to find 10 or more spelling errors. Errors which could easily be found by the authors.

Structure and Style (12pt, TNR, Italic)

For first level headings use the style ‘1 Style Heading 1’.

For second level headings use the style ‘Heading 2’.

Third level headings should generally be avoided.

In-line headings are allowed.

Abbreviations: All abbreviations should be explained.

Italics: Avoid extensive use of italics.

Footnotes: Avoid the use of footnotes.

Quotation marks: Avoid the practice of using quotation marks as an oblique excuse for loose, slang, or imprecise (and possibly inaccurate) word or phrase. Quotation marks should normally be reserved to indicate direct quotation from other writers.

Use smart quotation marks, i.e., ‘ and “, but not ' nor ".

Common mistake: Quotation marks are used for imprecise language, imprecise words. Quotation marks (“) should only be used for quotations. Quotations are usually followed by a reference with a page number.

Notes

Please keep notes such as Footnotes to a minimum, and avoid long or discursive notes. Short notes should preferably be placed as endnotes under a separate heading (without number) at the end of the text and before acknowledgement and the list of references. Notes should be numbered consecutively with Arabic numbers, indicated in the text by superscript numbers1, and produced as a cross-reference.

Tables

Tables should be numbered consecutively with Arabic numbers, followed by the caption text (Table 1. xxxxx). Each table should be mentioned in the text. Each table should be positioned in place in the submitted manuscript.

Column 1	Column 2	Column 3	Column 4
Row 1	Cell cell cell cell cell cell cell cell	Cell	Cell	Cell
Row 2	Cell cell cell cell cell cell cell cell	Celltext	Celltext	Celltext
Table 1. Caption text use style ‘table caption’

The preferred table style is shown in table 1. The text styles are ‘column heading’ for column headings, ‘row heading’ for row headings, and ‘cell’ or ‘cell text’ for cells.

Common mistake: Much too much text in table cells. The visual impression becomes too confused to provide the desired overview. Tables of high complexity often require a redesign.

Figures

Figures should be numbered consecutively with Arabic numbers, followed by the caption text (Figure 1. xxxxx). Each figure should be mentioned in the text. Each figure should be positioned in place in the manuscript:

Figure 1: Caption text (see the text style ‘figure caption’)

Figures are unlikely to be re-drawn and it is thus important that authors are particularly careful in their preparation.

Text in figures should be in font size 12 pt in the final figures. Fonts should be Times New Roman.

All figures must have a caption explaining the figure.

All text references should employ the word “figure” rather than such varied designations as “diagram”, “chart”, etc.

The size of a figure should not exceed 12,1 cm x 18,6 cm including figure caption. Over-sized figures must generally be avoided.

Screenshots or Photographs should be black-and-white (or grey scale) and in a resolution of 300 dpi or higher. The photograph should be ready for offset printing without further processing.

(This standard default on most scanners is 300 dpi.) When scanning pics, choose tif-format for the best result.

Most pictures published on the Internet do not have 300 dpi resolution, but far less. It is important to be aware of both technical issues and rights when using pics from the net.

Common mistake: Figures made in PowerPoint or other slide presentation tools are usually not suited for publication. Such figures are often out of proportion. While many drawing elements scale well—both up and down—font size does often not follow. Another common fault is that other fonts than Times New Roman are used.

Long quotes

Long quotes should use the text style ‘quote’.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi. Donec dapibus, diam quis sollicitudin dictum, tortor orci porttitor dolor, a iaculis diam purus vel wisi. Curabitur justo neque, aliquam sit amet, molestie in, iaculis sed, dolor. In hac habitasse platea dictumst. Sed mattis faucibus est. Vestibulum molestie vestibulum sapien. Aenean nulla. Curabitur tristique bibendum nibh. Sed commodo accumsan tortor. Aliquam erat volutpat. Nulla ipsum libero, ultricies eu, condimentum quis, mattis sit amet, arcu. Maecenas quam wisi, sodales vitae, dapibus vel, pretium blandit, ante. Integer volutpat urna in dolor. Donec vehicula, libero et facilisis euismod, ipsum dui consequat mauris, ac posuere metus ipsum non nibh. Morbi ornare venenatis pede. Maecenas in ipsum. (Lorem ipsum 1531, p. 21)

Lists

The following list styles are used:

For bullet lists’ first item use the text style ‘list 1 1’ at level 1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi.

For bullet lists use the text style ‘list 1’ at level 1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi.

For bullet lists’ last bullet use the text style ‘list 1 n’ at level 1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi.

The first paragraph after a list is usually in text style ‘body begin’ unless the text starts a new paragraph, i.e., a completely new line of thought.

For numbered lists’ first item use the text style ‘list numbered 1 1’ at level 1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi.

For numbered lists use the text style ‘list numbered 1 at level 1. Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet wisi.

For numbered lists last item use the style 'list numbered 1 n'.

Permissions

It is the obligation of the author(s) to obtain written permission for quotations from unpublished material, for all quotations in excess of 250 words in one extract or 500 words in total from any work still in copyright, and for the reprinting of illustrations or tables from unpublished or copyrighted material.

Notes

If the author(s) insist on using notes such as Footnotes they should be placed here. Use the text style ‘note’.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Sed fringilla nunc vitae ante. In hac habitasse platea dictumst. Nunc scelerisque neque sit amet

Acknowledgment

Acknowledgements should be placed under a separate heading (without number) at the end of the text and before the list of references.

References

All references listed must be cited, and all cited references must be included in the list of references. References must be complete, i.e., include, as appropriate, volume, number, month, publisher, city and state, editors, last name & initials of all authors, page numbers, etc. The author(s) are responsible for the accuracy of the references. References should be collected at the end of the chapter under the unnumbered section “References.”

Below are some general directions:

In-line citations should be of the format (Jones et al. 1995; Smith 1996), i.e., last names of authors followed by year. Citations are separated by semicolon. Use the abbreviation “et al.” when there are three authors or more. Citations should be sorted in the same order as in the reference list.

References to journal article: Author, title, journal, volume, number, month, year, pages. For authors, last names are given first, even for multiple authors. For multiple authors, the last author is prefixed by “and” not “&.”

References to papers in proceedings: Author’s name and title of paper, editor or publisher as appropriate, conference name, city, pages. For editors, last names are last.

References to books: Author’s name, title, publisher, city, year.

For the references in the reference list use the text style ‘bibliography’. A few examples are:

Avison, D. (1998). “Rigour in Action Research: Some Observations and a Plea,” Scandinavian Journal of Information Systems, (10:1&2), pp. 119-124.

Bjerknes, G., Ehn, P., and Kyng, M. (eds.) (1987). Computers and Democracy - A Scandinavian Challenge, Avebury, Aldershot.

Checkland, P., (1981). Systems Thinking, Systems Practice, John Wiley & Sons, Chichester.

Chenhall, R. H., and Romano, C. A., (1989). “Formal Planning and Control Presence and Impact on the Growth of Small Manufacturing Firms,” in Job Generation by the Small Business Sector in Australia, W. C. Dunlop and A. J. Williams (eds.), Institute of Industrial Economics, Newcastle, pp. 71-89.

Ciborra, C.U., (2000). From Control to Drift Oxford University Press, Oxford.

Pettigrew, A. M., (1979). “On Studying Organizational Cultures,” Administrative Science Quarterly, (24), pp. 570-581.

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SJIS instructions

Peter Axel Nielsen

2013-12-08

Jacob Nørbjerg

AAU